Privacy Policy

At E-monitor, we prioritize safeguarding your privacy and personal information security your privacy is of utmost importance to us. This Privacy Policy outlines how we collect, use, and protect your information when you use our services. By using E-monitor, you agree to the practices described in this policy. This is a white-label site for Time Champ.

Types of Data Collected

Personal Data

"Personal Data" refers to information that can identify you directly or in combination with other data in our possession. When you use our Service, we may request the following personally identifiable information:

• Email address
• First name and last name
• Phone number
• Location Information
• Cookies and Usage Data

We might utilize your Personal Data to send newsletters, marketing materials, and other relevant information. You retain the option to opt out of these communications by following the unsubscribe link or instructions included in our emails.

Usage Data

We automatically gather 'Usage Data,' comprising information generated from your utilization of our Service or from the Service infrastructure itself. This encompasses details such as:

• Your device's IP address
• Browser type
• Pages visited
• Visit duration
• Device identifiers
• Diagnostic data

Location Information

E-monitor's Location Tracking app utilizes background location tracking for specific functions. By utilizing this app, you agree to the collection of your device's location data during background operation. We only use this data for tracking purposes as explained in the app.

Cookies

We employ "Cookies," which are small data files stored on your computer or mobile device, to enhance your user experience. Cookies and similar technologies help track activity on our Service and gather specific information.

Examples of Cookies we use:

• Session Cookies: These are utilized to operate our Service effectively.
• Preference Cookies: These are employed to retain your preferences and various settings.
• Security Cookies: We use Security Cookies for security purposes.

You can configure your browser to decline cookies, but this might limit certain features of our Service.

Purpose of Data Collection

Location Data

Location data plays a critical role in enabling geo-fencing, which establishes designated work zones or 'job sites.' This functionality allows employers to allocate employees to specific areas, initiating automatic tracking upon entry. The application improves task allocation, project monitoring, and overall workforce efficiency.

Usage of Personal and Usage Data

We utilize the gathered data for a variety of purposes, such as:

• Service Improvement: Analyzing data to understand usage patterns, set benchmarks, and improve our products and services.
• Customer Support: Utilizing data to provide better support and maintain our infrastructure.
• Marketing and Communication: Sending newsletters, marketing materials, and other information that may interest you.
• Benchmarking and Analysis: Sharing data with sister companies for analytical purposes and setting benchmarks to enhance our service offerings.
• Metadata Retention: Retaining metadata of original data for extended periods to support our analytical and service improvement initiatives.

Features and Related Data Collection

Employee Monitoring

E-monitor collects data related to employee activity to help monitor productivity and efficiency. This includes:

• Active hours
• Application and website usage
• Keystroke and mouse activity
• Screenshot captures

Automatic Attendance

We collect attendance data to streamline HR processes and ensure accurate timekeeping. This includes:

• Clock-in and clock-out times
• Break durations
• Overtime tracking

Productivity and Task Data

To help employers manage and optimize productivity, we collect data related to tasks and project management, such as:

• Task assignments
• Task completion times
• Project timelines and milestones
• Employee performance metrics

HR Data

We gather HR-related data to support workforce management and HR analytics, including:

• Employee profiles
• Job titles and roles
• Departmental information
• Performance reviews and feedback

Security

We implement various measures—administrative, technical, and physical—to protect your Personal Information from loss, theft, misuse, unauthorized access, disclosure, alteration, or destruction. We adhere to widely accepted industry standards to secure your information during transmission and upon receipt.

However, no method of transmitting data over the internet or storing it electronically is completely secure. While we strive to use commercially reasonable methods to protect your personal information, we cannot guarantee absolute security. When you enter sensitive information, such as your credit card number, on our order form, we encrypt the transmission using secure socket layer technology (SSL).

Links to Third-Party Websites

The E-monitor platform may contain links to third-party websites. These websites may have privacy policies that differ from ours. We are not responsible for the content or practices of those websites, and we advise you to review their policies. For any questions regarding their privacy policies, please contact the respective websites directly.

Changes to This Privacy Policy

We may update this policy periodically as the E-monitor Platform evolves and privacy laws change. Updates will be posted online, and if there are significant changes, we will notify you through the E-monitor Platform or via other communication methods, such as email. By using E-monitor, you agree to the most current terms of this policy.

Ways Employers Can Help Employees Achieve Work-Life Balance

Employers play a crucial role in their employee’s work-life balance. Here are some strategies:

• Seek Employee Suggestions: Regularly ask for employee feedback on workplace policies to ensure they support a healthy work-life balance.
• Encourage Short Breaks: Promote short breaks throughout the day to reduce stress and fatigue. Consider providing facilities such as indoor/outdoor game rooms, a gym, healthy snack breaks, and alternatives like coffee or walking meetings.

Conclusion

Thank you for trusting E-monitor with your data. We are committed to safeguarding the confidentiality and integrity of your data while delivering a thorough workplace analytics solution. Should you have any inquiries or apprehensions regarding our Privacy Policy, kindly contact our support team. Your feedback is important to us.